FOR
ONE OF THE LARGEST INDEPENDENT PRACTICE ASSOCIATIONS (IPA) IN THE U.S.
Business
Challenge
To
improve service to health plan participants, ensure compliance with health
plan contracts and increase the efficiency of IPA and member physician operations
Project
Focus
Assess,
redesign and implement work-flows, processes, policies, procedures and organization
structures in Customer Service, Claims, Medical Affairs Departments and
representative member clinics focusing on service and performance improvement.
Financial
and
Operating Benefits
Attainment
of health plans' standards of performance
83%
improvement in processing time on incomplete claims
27%
increase in claims completed with no increase in staffing levels
50%
savings on materials costs of filing claims
50%
reduction in training time and associated training costs for new processors
from 12
weeks to 6 weeks
80%
reduction in specialized processing units - Consolidated 4 specialized
processing units into the regular claims flow
33%
increase in calls handled per Customer Service Rep
26%
reduction in abandoned calls
67%
reduction in correspondence turnaround time
25
- 30 % improvement in authorization processing turnaround
93%
improvement in turnaround time on system updates
60%
reduction in time spent routing mail
8
FTEs re-deployed to new analysis unit - no additional cost
Improved
employee skills and management performance
1.9%
of total fiscal budget saved through labor cost reduction in the first
year
Key
Changes
Centralization of admissions and authorizations
Consolidated provider and customer
service saving 4 FTE's
Improved tracking of authorizations
Redesigned wage and incentive plan
Reduction in amount of nurses' time
spent on clerical functions
Consolidated 9 reports into a daily
Key Indicator Report
Implemented streamlined and consistent
practices and procedures
Improved internal communications
Improved staffing and scheduling to
meet customer demand
Developed employee skill assessment,
training and evaluation tools
For
more information email
Mr. Brennan Malanaphy
Vice President, Business Development
e-mail: Email Brennan