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CASE STUDY

  FOR ONE OF THE LARGEST INDEPENDENT PRACTICE ASSOCIATIONS (IPA) IN THE U.S.

Business Challenge   To improve service to health plan participants, ensure compliance with health plan contracts and increase the efficiency of IPA and member physician operations

Project Focus   Assess, redesign and implement work-flows, processes, policies, procedures and organization structures in Customer Service, Claims, Medical Affairs Departments and representative member clinics focusing on service and performance improvement.

Financial and
Operating Benefits

 
  • Attainment of health plans' standards of performance
  • 83% improvement in processing time on incomplete claims
  • 27% increase in claims completed with no increase in staffing levels
  • 50% savings on materials costs of filing claims
  • 50% reduction in training time and associated training costs for new processors from 12 weeks to 6 weeks
  • 80% reduction in specialized processing units - Consolidated 4 specialized processing units into the regular claims flow
  • 33% increase in calls handled per Customer Service Rep
  • 26% reduction in abandoned calls
  • 67% reduction in correspondence turnaround time
  • 25 - 30 % improvement in authorization processing turnaround
  • 93% improvement in turnaround time on system updates
  • 60% reduction in time spent routing mail
  • 8 FTEs re-deployed to new analysis unit - no additional cost
  • Improved employee skills and management performance
  • 1.9% of total fiscal budget saved through labor cost reduction in the first year

Key Changes  
  • Centralization of admissions and authorizations
  • Consolidated provider and customer service saving 4 FTE's
  • Improved tracking of authorizations
  • Redesigned wage and incentive plan
  • Reduction in amount of nurses' time spent on clerical functions
  • Consolidated 9 reports into a daily Key Indicator Report
  • Implemented streamlined and consistent practices and procedures
  • Improved internal communications
  • Improved staffing and scheduling to meet customer demand
  • Developed employee skill assessment, training and evaluation tools




   

For more information email
Mr. Brennan Malanaphy
Vice President, Business Development
e-mail: Email Brennan